Withdrawals, Transfers and Refunds

Student withdrawals, transfers and refunds are guided by different requirements depending on circumstances. Select the drop-down menu that best suits your situation to learn more about how to proceed. Programs and courses cancelled by Sask Polytech will result in a full refund of paid seat deposits, tuition and/or fees.

Programs, Continuing Education course refunds and student awards will be issued through PayMyTuition, Sask Polytech's third-party partner.

Applicant to a program

If you have applied to a program, you may withdraw your application at any time. Typically, withdrawal requests are processed within three business days. Applicants who have paid their seat deposit and subsequently withdraw will receive a refund less the applicable withdrawal fee.

If you are registered in a Continuing Education course(s), see Withdrawing from a Continuing Education course(s).

Withdraw your application

Continuing Education courses

Students who discontinue prior to the withdrawal deadline for their continuing education credit or non-credit courses are entitled to a full refund or transfer of their tuition fee. Non-attendance is not considered a notification of intention to withdraw from a course.

If you are unable to utilize the online request link above, you may contact Enrolment Services to request that a form be sent to you.

Credit courses of eight weeks or less and all non-credit courses

• Notification of withdrawal seven calendar days or more prior to start date: full refund
• Notification of withdrawal six calendar days or less prior to course start date: no refund
• Notification of withdrawal after course start date: no refund or transfer

Credit courses longer than eight weeks

• Notification of withdrawal 15 calendar days or more prior to start date: full refund
• Notification of withdrawal 14 calendar days prior to or after course start date: refund less administrative fee, or full transfer to another course
• Notification of withdrawal after 14 calendar days from course start date: no refund or transfer

Audit fees are non-refundable after the program/course start date.

Transfers

You can initiate a request to transfer by accessing the online link above.

If you are unable to utilize the online request link above, you may contact Enrolment Services to request that a form be sent to you.

Transfers must be within the same academic year and are permitted as follows:

• from one credit offering to another credit offering, belonging to the same school
• between non-credit courses of the same type (e.g., non-credit computer or cooking courses)
• between courses defined as equivalent
• between campuses or televised sites
• between delivery types (e.g. online to classroom)

Transfer requests made that fall outside these guidelines are subject to dean's approval and are granted in exceptional circumstances only.

Domestic educational tours

A student who withdraws three months prior to the tour start will be subject to a non-refundable $350 administration fee.

No refund for withdrawals after three months prior to tour start date.

Faculty of Technology and Skilled Trades Co-operative Education work terms

Withdraws from an academic program before the start of the semester preceding a work term.
Refund of the full co-operative education fee.

• Refund of the co-operative education fee less a $125 withdrawal fee assessed on the earliest work term not yet started.
• Subsequent work terms will receive a full refund.

No refund is granted for co-operative work term tuition after the work term start date.

In extenuating circumstances the director, Strategic Enrolment Management (SEM) or program head of Co-operative Education, in consultation with the director, Enrolment Services and registrar or delegate, has the authority to waive the withdrawal fee.

Contact Enrolment Services for more information.

Faculty of Business and Management and Faculty of Digital Innovation and Lifelong Learning programs with Co-operative Education work terms

Withdrawal deadlines for 50% refund are as follows:

Work term	Deadline
May - August	February 28/29
September - December	June 30
January - April	October 31

• Withdraws from their academic program before the start of the academic term preceding a work term
  • Refund of the co-operative education fee.
  • Refund of the co-operative education fee if withdrawal is prior to the withdrawal deadline, less the 50% withdrawal fee.
  • Subsequent work terms will receive a full refund.
  • Refund of the co-operative education fee, less the 50% withdrawal fee.

  No refund is granted for co-operative work term tuition past the withdrawal deadline.

  In extenuating circumstances the Director, Strategic Enrolment Management (SEM) or Program Head of Co-operative Education, in consultation with the Director, Enrolment Services and Registrar or Manager of Enrolment Services has the authority to waive withdrawal fee or approve exceptional refunds.

  Student currently attending program

  Students who choose to discontinue:

  • prior to starting their program, please see the Applicant section above to notify Enrolment Services.
  • after the start of their program, must notify their program head.

  Non-attendance at the start of the program (no-show) is considered a notification of intention to withdraw from a course or program.

  Students who notify Enrolment Services may be entitled to a refund of tuition and program fees.

  For detailed information about refunds, fees and penalties for programs, see the Tuition and Fees Procedure 1214 (pdf), section 3.

  Refunds and student award deposits

  PayMyTuition provides a secure, fast and convenient refund experience.

  Refunds may take up to 4 - 6 weeks for processing.

  Domestic students - Interac e-Transfer

  Sask Polytech has partnered with PayMyTuition to provide refunds and student awards through Interac e-Transfer. Sask Polytech will use the external email address in your student account to process this transaction. If you would like to update or confirm your external email address, log into mySaskPolytech and click the update address and personal information link.

  1. You will receive an email from Sask Polytech indicating your payment has been processed.

  2. You will receive an email from PayMyTuition (

  3. You will receive an email with your Interac e-Transfer of payment.

  • If you do not have auto-deposit for e-transfers set up in your bank account, you must log into mySaskPolytech to retrieve your refund passcode to deposit your payment.
    • Log in to mySaskPolytech
    • Click the myFinances icon
    • Scroll to the My Account & Payment section
    • Click the Domestic Student Interac Refund Passcode button

    

    • Your funds will be deposited immediately when you have completed your e-transfer.
    • You may choose to deposit the funds into an alternate back account by entering the log in details to claim the deposit.

    

    Need assistance? If you encounter any difficulties with the PayMyTuition portal, please contact

    International students - Bank transfer

    Sask Polytech has partnered with PayMyTuition to provide refunds to international students by electronic bank transfer. Sask Polytech will use the external email address in your student account to process this transaction. If you would like to update or confirm your external email address, log into mySaskPolytech and click the Update address and personal information link.

    1. You will receive an email from Sask Polytech indicating your payment has been processed.

    2. You will receive an email from PayMyTuition (

    3. Enter details in the PayMyTuiton refund form. This includes the currency, identification documentation (passport or driver’s license number), banking and beneficiary information. Make note of the bank account number as this will be as the passcode to deposit your funds.

    You may choose an alternate beneficiary by entering their banking information.

    

    Upon receipt of your completed beneficiary instructions, PayMyTuition will verify your request for accuracy. They will complete fraud and compliance checks to comply with various anti-money laundering and compliance laws. PayMyTuition will email you when verification is complete and confirm your payment. You will receive a PDF summary that is password protected. This PDF can be accessed using the bank account number that you provided as the password.

    You will receive an email when your refund is complete. Please allow three to five business days for the payment to be deposited to your account.

    Need assistance? If you encounter any difficulties with your refund, please contact

    Refund status questions?

    If you have questions on the status of your refund, contact Accounts Receivable on your local campus:

    Moose Jaw
    Room 2.212
    306-691-8218
    

    Tuition and Fees

    • Tuition Deposit & Payment
    • Withdrawals, Transfers and Refunds

    

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    Learning takes place at campuses in Moose Jaw, Prince Albert, Regina and Saskatoon and through extensive distance education opportunities. Programs serve every economic and public service sector. As a polytechnic, the organization provides the depth of learning appropriate to employer and student need, including certificate, diploma and degree programs, and apprenticeship training. Saskatchewan Polytechnic engages in applied research, drawing on faculty expertise to support innovation by employers, and providing students the opportunity to develop critical thinking skills.